Accountant

Primary Objective


Overseeing daily cash/check management, supporting project accounting staff, supervising and preparing project books as per the Finance Manager's instructions and MSF protocols, standards, and procedures to provide accurate, reliable, and up-to-date financial information.


Key Responsibilities


Manage daily cash and check operations, ensuring all receipts and documentation comply with MSF requirements (procedures, deadlines, information, signatures). Monitor bills/vouchers, invoices, and other running costs, analyzing related information (costs, service contracts) to provide reliable and current information. Monitor cash advances and cashbook movements for each petty cash box, recording all IN and OUT transactions, ensuring cashbox balances accurately reflect the actual amount of money in the cashboxes and investigating any discrepancies. Ensure strict adherence to cash control procedures for each cashbox/currency (daily cash control, weekly cash inventory, and reconciliations). Conduct currency exchange operations in line with the country's exchange rate policy. Prepare monthly accounts reports according to MSF procedures, verifying individual entries and preparing necessary administrative documents (originals) to justify and explain payments and receipts. Prepare timely tax payments. Manage the processing of accounting software peripheral accounting (project and capital), including verifying the quality of mission accounting allocations and their conformity (correct encoding of salaries, following up and matching internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents for HQ). Analyze cash box discrepancy issues and provide technical assistance to find solutions. Organize filing of accounting documents and annexes, prepare documents for audits, arrange scanning of documents, and archive mission financial documents. Inform supervisors of any issues/problems that may arise in job performance. Ensure, promote, and maintain confidentiality regarding all registered information.


MSF Section/Context Specific Duties


Manage daily cash and check operations, ensuring all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures). Track bills/vouchers, invoices, and other running costs, analyzing related information (costs, service contracts) to provide reliable and current information. Prepare monthly account reports in accordance with MSF procedures, verifying individual entries and preparing necessary administrative documents (originals) to justify and explain payments and receipts. Verify invoices and receipts for completeness and accuracy before processing payment. Ensure correct deduction and remittance of withholding taxes according to tax law. Enter all invoices in Unifield in respective registers (cash, bank, etc.), adhering to the MSF chart of accounts, Mission validating table, and project budget allocation (BUDGET LINES). Cash transactions must be entered immediately. Ensure proper follow-up of all advances to suppliers and staff. Perform cashier duties (opening and closing cash advances) in compliance with project money security guidelines and rules. Ensure proper filing of all accounting vouchers and documents. Scan monthly accounting vouchers and upload to the OneDrive SharePoint. Conduct weekly and monthly bank and cash reconciliations. Serve as the point of contact for accounting and payment inquiries from other departments. Follow up on bank statements and check outstanding payments to suppliers in collaboration with other departments. Handle contract management: Ensure all leases, purchase frameworks, service agreements, and other MSF contracts are scanned, stored, and updated in a SharePoint for reference and follow-up.


Minimum Required Qualifications and Skills


Education: Essential diploma or professional qualification in Accounting/Finance/Business Administration. Experience: Minimum of one (1) year experience in Administration and Accounting with MSF or other NGO. Languages: English essential. Local language (Hausa) desirable. Knowledge: Computer literacy essential (Microsoft Excel/Word). Competencies: Teamwork & cooperation, Commitment to MSF principles, Behavioral flexibility, Result-oriented.