Executive Assistant  Ibadan

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future. We are  recruiting to fill the position below SourcingQualified Talent Through Staffing Agencies

 Job Title: Executive Assistant 

ref. No: IITA/P&C/NRS2026-043

Location: Ibadan, Oyo

Contract: 3-year renewable contract  Duties  

Provide comprehensive administrative support to the CFRO in all aspects of executive office operations. Manage calendars, appointments, meetings, travel arrangements, and executive commitments. Prioritize daily activities and ensure the smooth coordination of the CFRO's schedule. Proactively identify urgent matters requiring executive attention and recommend appropriate action. Coordinate meetings, conferences, and events, including logistics and venue arrangements. Prepare meeting agendas, record accurate minutes, and distribute meeting documentation promptly. Support special projects by working independently and collaboratively across teams. Conduct research, analyze information, and prepare reports and presentations for executive decision-making.

Serve as the primary point of contact for internal and external stakeholders on behalf of the CFRO. Build and maintain productive professional relationships with staff, partners, and institutional stakeholders. Respond to enquiries with tact, discretion, and excellent customer service. Manage high volumes of calls, emails, and correspondence professionally. Draft letters, memos, executive responses, and other official communications. Recommend appropriate courses of action while maintaining confidentiality and professionalism.

Develop, maintain, and update databases for efficient information management. Maintain corporate records relating to governance, policies, and institutional procedures. Coordinate the procurement of office materials and equipment. Assist in preparing annual budgets and financial reports. Monitor expenditure and support effective budget management within the Finance Directorate. Perform other job-related duties as assigned by the Supervisor.

Bachelor's Degree (B.Sc. or equivalent) in Business Administration, Public Administration, Management, Humanities, or any related discipline. Minimum of 5 years proven experience providing executive or senior administrative support. Previous experience in a multinational, multicultural, or non-profit organization is highly desirable.

Excellent presentation and communication skills (written and verbal). Excellent analytical and problem-solving abilities. High attention to detail, flexibility, and adaptability. Emotional intelligence and cultural sensitivity. Strong teamwork and collaboration skills. High integrity and ability to handle confidential information with discretion. Exceptional organizational, planning, and time management skills. Proficiency in Microsoft Office Suite and web-based applications.

We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment. Application Closing Date

9th September, 2026. How to Apply

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