Executive Assistant Nigeria

Eko Maintenance Limited is a rapidly growing Facility Management Company that specializes in the maintenance of high-rise building facilities, with an office located in Victoria Island, Lagos. We are  recruiting to fill the position below: FindRecruiters

 Job Title: Executive Assistant

Location: Nigeria

Employment Type: Full-time Job Summary

A highly organised and proactive Executive Assistant with 2 years of experience providing administrative and executive support to senior management. Skilled in calendar management, meeting coordination, travel arrangements, correspondence, document preparation, and office administration. Demonstrates excellent communication, time management, and multitasking abilities, with a strong commitment to maintaining confidentiality, improving operational efficiency, and ensuring the smooth running of executive activities.

Manage the executive's calendar, schedule appointments, and coordinate meetings. Organise business meetings, prepare agendas, take minutes, and follow up on action items. Handle incoming and outgoing correspondence, including emails, phone calls, and official letters. Arrange domestic and international travel, including flight bookings, accommodation, and itineraries. Prepare reports, presentations, meeting notes, and other business documents. Maintain an organised filing system for confidential documents and important records. Screen calls, prioritise requests, and direct inquiries to the appropriate departments. Coordinate communication between the executive, employees, clients, and external stakeholders. Monitor deadlines, track assigned tasks, and follow up on pending projects and deliverables. Assist with expense tracking, invoice processing, and preparation of expense reports. Support the planning and coordination of corporate events, conferences, and business engagements. Conduct research and gather information to support executive decision-making. Handle sensitive information with discretion and maintain strict confidentiality. Perform general administrative duties and other tasks assigned by the executive.

Key Performance Indicators (KPIs)

Accuracy and efficiency of calendar management Timely preparation of reports and documents Successful coordination of meetings and travel arrangements Timely follow-up on assigned tasks and action points Effective communication and stakeholder support Proper management of confidential records Overall executive satisfaction and administrative efficiency

Qualifications and Requirements

Bachelor's Degree or HND in Business Administration, Office Management, or a related field is an advantage. Minimum of 2 years of experience in executive assistance, administrative support, or office administration. Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint. Familiarity with email and calendar management tools such as Microsoft Outlook or Google Workspace. Excellent written and verbal communication skills. Strong organisational, planning, and time management skills. Ability to multitask, prioritise competing demands, and meet deadlines. High level of professionalism, discretion, and confidentiality. Strong interpersonal skills and the ability to work with senior executives and diverse stakeholders. Ability to work independently and demonstrate initiative.

Calendar and diary management Meeting and travel coordination Business correspondence and report writing Document preparation and record keeping Stakeholder communication Project and task coordination Time management and prioritisation Attention to detail Problem-solving and decision-making Confidentiality and professional discretion.

30th December, 2026. How to Apply

Interested and qualified candidates should send their CV to: [Email hidden - Login to reveal] using the Job Title as the subject of the email.