Executive Assistant & Operations Specialist Lagos

Stanley & Akatu HR Partners Africa is your trusted AI-driven online HR consulting firm dedicated to transforming businesses through innovative and strategic human resource solutions. 

Stanley & Akatu HR Partners Africa (S&A) is an HR consulting firm helping businesses across Africa build stronger teams and effective people practices. We provide recruitment, talent management, HR advisory, learning and development, and technology-driven HR solutions. By combining practical expertise with AI-powered tools, we help organisations simplify HR processes, improve employee performance, and support sustainable growth. We are recruiting to fill the position below:

Job Title: Executive Assistant & Operations Specialist

Location: Lagos

Employment Type: Full-time Job Summary

We are hiring the role of Executive Assistant & Operations Specialist for our client, Carpe Diem Solutions, a PR and communications agency that connects brands with culture. We combine strategic communications, brand experiences and storytelling to build authentic narratives that move people.

The Role

We’re hiring an Executive Assistant & Operations Specialist to be the operational backbone of a growing agency. You’ll support the CEO directly while owning the systems that keep client work, internal processes and business development running smoothly. You turn leadership priorities into day-to-day execution: anticipating needs, building scalable processes and making sure nothing falls through the cracks. You’ll get broad exposure across every part of the agency, working alongside a team of culture-driven communications experts.

What you will do

Act as the CEO’s primary point of contact and gatekeeper Manage the CEO’s calendar, inbox and communications Prepare briefing packs for meetings and presentations Draft, edit and send correspondence on the CEO’s behalf Coordinate logistics for internal and external meetings Prepare and review contracts and agreements Track and follow up on business development initiatives Maintain organised filing and records

Run day-to-day operations and improve workflows Write, implement and maintain SOPs and process documentation Coordinate activity and communication across teams Manage vendor and partner relationships Support financial coordination and reporting Support external HR consultants with processes and documentation Keep company policies current

Support project management across multiple client accounts Maintain schedules, track deliverables and enforce quality control Coordinate resource allocation across projects Prepare client reports, presentations and proposals Keep project documentation clear and up to date Drive collaboration so projects are delivered well

Hat we are looking for

Bachelor’s Degree in Business Administration, Communications or a related field 3–5 years post-NYSC experience in executive support, operations or project coordination Experience in a professional services or agency environment Advanced proficiency in Google Workspace, Microsoft Office and project management tools Excellent written and verbal communication Strong organisation, prioritisation and attention to detail Proven ability to juggle multiple priorities Sound judgement and discretion with confidential information

Nice to have

PR or communications industry experience Legal background or education Project management certification or training Previous experience supporting a CEO or executive team Familiarity with Zoho Books, Projects or CRM Experience in a fast-growing agency or startup

Be endlessly ambitious and passionate about excellence Lead with emotional intelligence and empathy Remain a lifelong learner Drive experimentation and continuous improvement Communicate openly and collaborate effectively Build meaningful relationships

30th October, 2026.  How to Apply

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