Personal Assistant to the Managing Director

Job Description


Afripoint Group Limited is looking to hire a highly organized, intelligent, and proactive Personal Assistant to the Managing Director (MD) with a solid background in Project Management. 
This role requires a professional who can handle high-level administrative responsibilities while providing strategic support on the MD’s projects, tasks, and executive functions. 
The ideal candidate will be a dynamic individual capable of balancing administrative precision with project execution excellence.
As the Personal Assistant to the MD, you will serve as the primary point of contact and support for the Managing Director. 
In addition to traditional PA responsibilities, you will contribute to the planning, coordination, and monitoring of ongoing strategic and operational projects. 

Your role bridges executive assistance with high-level project coordination to ensure smooth execution of the MD’s agenda and company objectives.



Responsibilities

Executive & Administrative Support:


Manage the MD’s schedule, appointments, travel plans, and daily agenda.
Prepare reports, briefings, presentations, and correspondence on behalf of the MD.
Screen, prioritize, and respond to emails, phone calls, and other communications.
Coordinate and prepare materials for executive meetings and business reviews.
Organize internal and external meetings, including preparing meeting agendas and taking minutes.
Maintain confidentiality in handling sensitive business and personal information.


Project Management & Coordination:


Support the MD in managing company-wide projects, tracking deadlines, deliverables, and performance metrics.
Liaise with internal teams to ensure timely execution of action items and project milestones.
Assist in resource planning, status reporting, and risk management for strategic initiatives.
Prepare dashboards, project updates, and analytical summaries for the MD.
Conduct research, gather market intelligence, and prepare executive summaries as needed.


Stakeholder Engagement:


Act as liaison between the MD and staff, clients, partners, and board members.
Coordinate and follow up on business development and partnership discussions.
Ensure smooth communication and alignment between the MD’s office and other departments.


Requirements

Required Qualifications:


Bachelor's Degree in Business Administration, Project Management, or related field.
At least 3–5 years of relevant experience in a PA/EA role, with at least 2 years in project coordination or project management.
Certification in project management (e.g., PMP, PRINCE2, Agile/Scrum) is a strong advantage.
Exceptional written and verbal communication skills.
Proficiency in MS Office Suite, project management tools (e.g., Trello, Asana, Microsoft Project), and cloud-based collaboration tools.
Demonstrated ability to manage complex schedules, multiple priorities, and demanding timelines.


Key Competencies:


High emotional intelligence and discretion.
Strong organizational and multitasking skills.
Professionalism, proactiveness, and attention to detail.
Problem-solving and critical thinking ability.
Ability to work independently and under pressure.
Strong interpersonal and stakeholder management skills.



go to method of application »