Program Coordinator

Primary Duties:

Program Strategy & Implementation


Assist in the development and execution of program strategies and activity plans.
Contribute to defining project scope, timelines, and deliverables, ensuring alignment with organizational goals.
Facilitate cross-functional teams to ensure timely and efficient program delivery.


Donor & Stakeholder Relations


Recognize and engage potential donors and partners.
Contribute to proposal development, grant writing, and relationship management with funders and collaborators.
Provide timely updates and reports to stakeholders.


Monitoring & Evaluation Assistance


Support the creation and application of tools to monitor program performance.
Participate in data collection, analysis, and reporting to inform program enhancements.


Project & Event Coordination


Manage the planning and coordination of fundraising events, outreach programs, and emergency response activities.
Assist with budget preparation, procurement planning, and activity reporting.
Identify risks and propose mitigation strategies during project implementation.


Team Leadership & Coordination


Oversee program and administrative support staff.
Work with internal leadership to ensure smooth execution of organizational meetings (AGM, BOT, EXCO) and key events.


Communication & Documentation


Compose project proposals, concept notes, and reports.
Act as a representative for HEI at partner meetings and external engagements.
Support knowledge sharing, advocacy, and organizational visibility efforts.


Qualifications & Competencies:


Bachelor's degree in Public Health, Development Studies, Biological Sciences, Pure and Applied Sciences, Social Sciences or a related field.
3–4 years of experience in a program or project coordination role within the non-profit or health sector.
Excellent organizational, interpersonal, and communication abilities.
Capacity to manage multiple tasks and meet deadlines.
Proficiency in MS Office/ICT; familiarity with M&E tools is advantageous.