Front Desk Admin / HR Assistant

Role Overview


As the Front Desk Administrator / HR Assistant, you are the face of OBSIDIAN.
You’ll be the first point of contact for guests, vendors, and callers, while also supporting HR operations behind the scenes.
From greeting visitors to helping onboard new hires, this role blends admin precision with people-first energy.
This is a full-time, onsite role based in our Ikoyi office.
It requires a high level of organization, discretion, and professionalism.
You’ll need to stay on top of multiple moving parts, stay calm under pressure, and always show up with a welcoming attitude.


Key Responsibilities

Front Desk Operations:


Welcome and attend to all in-person visitors professionally and promptly.
Operate the main phone line,ensure it’s active by 9:00 AM and closed by 5:00 PM daily.
Screen, route, and follow up on incoming calls, messages, and inquiries.
Maintain a tidy and organized front desk and reception area.
Log visitor entries, manage deliveries, and coordinate with vendors and service providers.
Support meeting room scheduling and ensure readiness for internal/external meetings.


Administrative Support:


Track and replenish office supplies and cleaning materials in collaboration with Admin and Facility teams.
Handle filing, of office documents.
Maintain calendars for HR appointments, interviews, assessments, and general office activity.
Monitor office maintenance needs and liaise with the Facility Manager for prompt resolution.


HR Assistant Duties:


Assist with interview scheduling, candidate communication, and basic recruitment coordination.
Support employee onboarding—prepare welcome kits, manage forms, and organize workspace set-up.
Keep employee records updated—attendance logs, leave trackers, contact lists, etc.
Assist with drafting HR letters and internal memos under supervision.
Coordinate minor staff engagement tasks e.g. birthday reminders, celebrations, and HR events.
Maintain confidentiality on all personnel and company-related matters.


Qualifications

Education & Experience:


Bachelor’s Degree in Human Resources, Business Admin, or a related discipline.
1 - 3 years experience in an administrative, HR support, or reception/front desk role.
Previous experience in a professional or corporate environment is compulsory.


Skills & Attributes:


Excellent communication and interpersonal skills.
Impeccable grooming, poise, and a pleasant demeanor.
Strong multitasking and organizational abilities.
Tech proficiency - MAC OS; Keynotes, Numbers, Pages
Proactive, detail-oriented, and dependable.
Trustworthy, emotionally intelligent, and discreet with sensitive information.