Document Controller Victoria Island

Konstructum Contracting Company (KCC) provides the essential infrastructure that powers the energy sector and supports export-focused industries. With over two decades of construction experience, we have built a reputation for being capable, quality-driven, and consistent.

At KCC, we are building—not just structures, but a foundation of Balance, Understanding, Integrity, Leadership, and Delivery in every project. Our commitment to people and systems leadership ensures that we provide sustainable solutions that empower industries and communities. Looking ahead, we believe in the power of collaboration to create transformative change. Through collaboration, we will BUILD infrastructure that provides lasting prosperity for our country. We are  recruiting to fill the position below:

 Job Title: Document Controller

Location: Victoria Island, Lagos

Employment Type: Full-time Overview of Job

The Document Controller is responsible for establishing, implementing, and maintaining an effective document control system for all project-related documentation. The role ensures that  engineering drawings, technical documents, project correspondence, vendor documentation, quality records, and other controlled information are properly received, registered, reviewed, distributed, revised, stored, and retrieved in accordance with company procedures, project requirements, client specifications, and applicable industry standards.

Roles and Responsibilities

Establish and maintain an effective document control system for project and operational documentation. Receive, register, classify, and track incoming and outgoing documents. Maintain the Master Document Register (MDR) and ensure that document numbers, titles, revisions, status, and submission dates are accurately recorded. Ensure all documents are properly identified, indexed, filed, and retrievable. Maintain controlled hard-copy and electronic document repositories. Ensure that only the latest approved or authorized revisions are available for use at project sites and offices. Monitor document status and follow up on overdue submissions, reviews, and approvals.

Manage engineering deliverables, including:

Engineering drawings and design calculations. Architectural, civil, structural, mechanical, electrical, and instrumentation drawings. Technical specifications, data sheets, and design reports. Equipment and material datasheets. Vendor drawings, technical submittals, and equipment manuals. Inspection and Test Plans (ITPs), method statements, and quality records. As-built drawings and final engineering documentation. Track technical document submissions, review comments, revisions, and approval status. Coordinate with engineering disciplines to ensure documents are submitted in accordance with the project schedule and deliverable requirements.

Prepare and issue document transmittals for submissions to clients, consultants, contractors, vendors, and other project stakeholders. Maintain accurate records of all document submissions, acknowledgements, reviews, and returned comments. Ensure documents are distributed to the appropriate recipients in accordance with the approved distribution matrix. Track documents requiring review, approval, information, or action. Follow up with relevant stakeholders to resolve outstanding document review comments and approval delays.

Maintain document revision histories and revision registers. Ensure superseded documents are withdrawn from active use and appropriately archived. Track revisions arising from design changes, technical queries, site instructions, and client comments. Ensure approved revisions are communicated to the relevant project teams. Maintain traceability of document changes and approval records.

Ensure compliance with company document control procedures, project quality plans, and client documentation requirements. Support internal audits, client audits, and external quality assessments by retrieving required records. Maintain quality documentation, including inspection reports, non-conformance reports (NCRs), corrective action records, and quality certificates. Ensure documents are complete, legible, properly approved, and filed in the required format. Maintain confidentiality and protect sensitive technical and commercial information.

Maintain registers for project correspondence, technical queries, Requests for Information (RFIs), site instructions, meeting minutes, and other formal communications. Track correspondence requiring responses or further action. Maintain records of contractual communications, approvals, and key project decisions. Support the compilation of project handover dossiers and final documentation packages. Ensure records are retained in accordance with the company's document retention policy and contractual requirements.

Operate and maintain electronic document management systems (EDMS) and project collaboration platforms. Upload, index, search, retrieve, and distribute documents electronically. Maintain structured electronic filing systems with appropriate access controls and backup arrangements. Ensure compliance with document naming conventions, metadata requirements, and file-format specifications. Support the project team in the effective use of document management tools.

Project Close-Out and Handover:

Coordinate the collection and verification of final project documentation. Compile as-built drawings, operation and maintenance manuals, inspection records, material certificates, equipment documentation, and other handover deliverables. Verify that outstanding document comments and deliverables are resolved or properly recorded. Prepare final document indexes and handover registers for submission to the client or asset owner. Archive project documentation in accordance with contractual and company requirements.

Key Requirements

Minimum of a Bachelor's degree in Library and Information Science, Information Management, Business Administration,  Engineering, or a related field.

3-6 years of relevant experience in document control, records management, or a related administrative or project support role. Experience managing  engineering documentation, project correspondence, document registers, revision control, and technical submissions is preferred. Experience within the oil and gas, EPC, construction, engineering, or energy sectors is an advantage.

Knowledge of document control procedures, document numbering conventions, revision management, transmittal processes, and document tracking systems. Understanding of engineering documentation, technical submissions, project correspondence, and quality management records. Familiarity with document distribution matrices, approval workflows, document retention policies, and project close-out requirements. Proficiency in Microsoft Office applications and electronic filing systems; experience with SharePoint or an Electronic Document Management System (EDMS) is an advantage. Understanding of ISO 9001 quality management principles, audit requirements, and controlled documentation practices is desirable. Ability to maintain accurate records, manage deadlines, protect confidential information, and ensure the integrity and traceability of project documentation.

Relevant certification or professional training in document control, records management, information management, quality management, or project administration is an advantage.

Good understanding of document control procedures, document lifecycle management, document numbering systems, revision control, and records management practices. Ability to maintain Master Document Registers, document logs, transmittals, correspondence registers, and technical submission records accurately. Familiarity with engineering drawings, technical documentation, vendor submissions, project correspondence, and quality records. Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, and familiarity with SharePoint or similar document management platforms. Experience using an Electronic Donce with the company's document retention policy and contractual requirements.

Operate and maintain electronic document management systems (EDMS) and project collaboration platforms. Upload, index, search, retrieve, and distribute documents electronically. Maintain structured electronic filing systems with appropriate access controls and backup arrangements. Ensure compliance with document naming conventions, metadata requirements, and file-format specifications. Support the project team in the effective use of document management tools.

Project Close-Out and Handover:

Coordinate the collection and verification of final project documentation. Compile as-built drawings, operation and maintenance manuals, inspection records, material certificates, equipment documentation, and other handover deliverables. Verify that outstanding document comments and deliverables are resolved or properly recorded. Prepare final document indexes and handover registers for submission to the client or asset owner. Archive project documentation in accordance with contractual and company requirements.

Document Control and Records Management Attention to Detail and Accuracy Planning and organizing Applying Expertise and Technology Information Management and Revision Control Problem-Solving and Follow-Up Integrity, Confidentiality and Professional Judgement Writing, Reporting and Communication Working with People and Stakeholder Management Initiative and Continuous Improvement.

31st October, 2026. How to Apply

Interested and qualified candidates should send their CV to: [Email hidden - Login to reveal] using the  Job Title as the subject of the email.