Bookkeeper

Duties and responsibilities:

Financial Data Entry & Management:


Enter all weekly transactions accurately and efficiently into QuickBooks.
Check the accuracy of supporting documentation for all financial transactions (e.g., invoices, receipts, bank statements) to ensure completeness and compliance.
Categorize and document activity codes correctly for all income and expenditure to ensure proper financial analysis and budget tracking.
Perform regular data entry for accounts payable, accounts receivable, and general ledger.
Maintain organized and accessible (mainly) digital financial records.


Financial Reporting & Analysis:


Ensure accurate budget tracking by regularly comparing actual expenditures and income against budgeted amounts and reporting variances.
Prepare monthly reporting statements of our bank transfers, reconciling bank accounts to ensure all transactions are accounted for and discrepancies are resolved promptly.
Prepare a monthly expense report detailing company expenditures, categorizations based on activity codes, and budget adherence.
Generate financial reports, including profit and loss statements, balance sheets, and cash flow statements, as required.


Reconciliation & Compliance:


Perform regular bank reconciliations to ensure accuracy and identify discrepancies.
Assist with month-end and year-end closing processes.
Ensure compliance with relevant financial regulations and company policies.
Assist with preparing information for audits, if applicable.


Accounts Management:


Process accounts payable, including verifying invoices, obtaining approvals, and scheduling payments.
Manage accounts receivable, including generating invoices, tracking payments, and following up on overdue accounts.


Required qualifications and skills


Bachelor’s degree in accounting and 1 year of experience in bookkeeping, incl. familiarity with accrual accounting
Or 3+ years of experience in bookkeeping if unrelated academic background
Experience in working with accounting software, preferably QuickBooks
You have an eye for detail, are organized and have accurate and efficient data entry skills
Good command of English
Preferred qualifications and skills
Proficiency in working with spreadsheets
Other professional (accounting) certifications, preferably CB, CPB and/or QuickBooks
Experience with working in an international organization and/or NGO
High degree of integrity and discretion when handling confidential financial information
Ability to work independently and remotely
Strong organizational and time management skills, with the ability to meet deadlines