QTR HR Services - Our client, a Law Firm, is recruiting to fill the position below:
Job Title: Executive Secretary
Location: Lagos
Employment Type: Full-time
Job Summary
Our client, a Law Firm is looking to hire a highly skilled and experienced Executive Secretary who will provide high-level executive, administrative and secretarial support to Partners and other fee-earners within the firm to enable them to operate at optimum efficiency.
Key ResponsibilitiesManage and maintain Partners’ calendars, schedule meetings, appointments and court dates. Assist Partners in prioritizing their day, including meetings, appointments, correspondence, and other important tasks, ensuring they stay on schedule.
Provide cost-effective administrative and secretarial support to the partners and other fee-earners to enable them to operate at optimum efficiency.
Provide calendar management for Partners, including daily agendas and scheduling, ensuring accuracy and adherence to appropriate standards.
Prepare, proofread, and format correspondences, memos and legal documents. Oversee the production of legal documents, coordinating with internal teams and external parties as necessary.
Screen and prioritize emails, calls, and other communications on behalf of Partners Monitor deadlines and ensure the timely filing of legal documents, maintaining compliance with regulatory requirements and court procedures.
Track legal and billable activities and review invoices and payments to ensure timely processing. Coordinate logistics for legal meetings, conferences, and events, preparing materials, arranging catering, and coordinating travel as needed.
Qualifications, Skills & Experience
HND/Bachelor’s degree in English, Business Administration, Secretarial Studies or a related field.
Minimum five (5) years of experience supporting senior level Executives in a corporate or legal environment.
Proficiency in all Microsoft Suite (Word, Excel, PowerPoint, Outlook)
Effective organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication, interpersonal, and problem-solving skills.
Strong attention to detail and a high degree of accuracy in all activities especially with legal documents and correspondences.
Exemplary professionalism and the ability to handle confidential information with the utmost discretion.
Calendar and Schedule Management for Partners/Counsel
Experience liaising with clients, counsel, Partners and external stakeholders professionally.
Familiarity with Case Management/document management systems (e.g. document filing , court deadline tracking)
Non-negotiable skills required:
Critical time management,
problem-solving and analytical skills,
An eye for detail
High level of Confidentiality.
Application Closing Date31st October, 2026.
How to Apply
Interested and qualified candidates should send their CV to: [Email hidden - Login to reveal] using the Job Title as the subject of the mail.
How To Apply
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Make sure you are logged in and your email is verified (Register if you dont have an account).
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Click the Apply Now button above.
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Your default email application or the application link will open.
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Attach your Application letter, updated Curriculum Vitae (CV) and any supporting documents required.
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Use a professional subject line such as Application for "Indicate Position"
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Make sure to send your application before the closing date.
Note: Only shortlisted candidates are contacted.
