Fiscal Operations Specialist

Position Overview


CARE is looking for a Finance Officer to support the effective management and implementation of the Regreening Africa II project. The Finance officer will handle multiple responsibilities on the project, including serving as the point of contact for all financial matters related to the sub office, cash and treasury management, and expense analysis. The position handles all banking activities for the sub office. They must ensure that CARE Nigeria financial policies, regulations and procedures are followed in all financial transactions and the review of travel advances (TERs), Payment Requests etc.


DUTIES AND TASKS:

Review all entries


Examine all accounting documents received by the accounting department: verify that the codifications and documentation are done in accordance with CARE Nigeria procedures and chart of accounts
Process the request for the registration of accounting documents (payment request, petty cash and the liquidation of advances) in the appropriate module of People Soft
Generate the voucher (Ensure that all payment packages are complete and accurate) and present it to the Finance & Compliance Manager for review.
Process payment requests within 72 hours of submission to the Accounting Department.
Verify advance payments and the Travel Expenses Report (TER) submitted to accounting.
Perform a systematic check of outstanding advances before recording a project advance request.
Monitor monthly the status of unliquidated advances.
Actively participate in the monthly and annual closing work (Soft and hard close) in accordance with the action plan established annually
Respond to SSC requests within 48 hours.
Generally, adhere to and enforce CARE-Nigeria's financial and accounting policies and procedures.


Financial Support to Non-Finance staff


Offer technical support (capacity building) to non-finance staff in financial management, internal control, and reporting.
Assist the Operations unit on compliance with policies, procedures.
Support budget holders and project leads on expenditure monitoring and spending.
Assist the grants officer (if applicable).
Provide technical support to People & Culture on calculation of PIT, NSITF, NHF and other statutory deductions.
Serve as STATE focal person on finance related matters.


Archiving and Auditing


Verify that the accounting documents and the supporting materials have the required signatures, before filing
Organize the daily accounting documents in the designated timetables
Ensure proper archiving of accounting documents
Control access to archived records
Assist in the monitoring and liquidation of various advances (projects, CARE staff, suppliers)
Help with the liquidation of items in bank reconciliation (unpaid vouchers)
Analyze issues arising in the accounting process, and suggest improvements to the supervisor
Conduct monthly and unannounced petty cash checks
Actively participate in the preparation and execution of accounting audits
Ensure implementation of audit recommendations


Ensure timely preparation of month end and other reports


Support the month end closing process.
Prepare ex-staff quit claims.
Review all documents before payment.
Act as the WARMU focal person in all finance related issues.
Prepare and update staff pensions fund monthly and ensure prompt payment.
Assist the FINANCE COORDINATOR in responding to audit queries.
Prepare donor financial reports


Participate in the internal control and review of the Country office books and accounts


Prepare monthly sub ledgers for balance sheet accounts and make appropriate corrections.
Review Travel Expense Reports (TERs) of staff
Review requisitions where appropriate
Reconcile and regularize the transit account
Prepare monthly income tax, withholding tax and pensions contributions of staff for payment to the appropriate pensions' funds
Reconcile Tax and pensions accounts and initiate necessary adjustments.
Monitor official receipt booklets
Prepare the provision for severance benefits and other benefits payments (including international staff payments)
Ensure periodic control and documentation of the petty cash
Assist Logistics Officer to reconcile the country office Inventories with the asset account
Assist in the preparation of Country Office budgets


Other Responsibilities:


Support other activities as assigned
Contribute to CARE's resource mobilization efforts


Requirements

QUALIFICATION/EXPERIENCE/TECHNICAL SKILLS:

Required


University degree in Accounting or Finance Management OR a combination of education and work experience.
3 years progressively responsible experience in accounting, financial management of INGO and/or directly related area.
Excellent Analytical skill
Good written and oral communication skills
Good knowledge of accounting practice, policies and procedures
Proficient in use of Microsoft applications, including Excel, Word, PowerPoint & Outlook (or similar software)


Competencies:


Approachability
Building Effective Teams
People centered
Integrity and Trust
Drive for Results
Comfort around Higher management.
Business Acumen
Negotiating
Organizational Agility