Invitation to Tender

Plot No 174 Adamawa Street off Damboa Road Maiduguri Borno State

Reference No.: ITB/NG/MAI/GISCOR/2025/08/001 

Subject: 

Invitation to Bid for the Supply of Medical Equipment (Lot 1) and Pharmaceuticals (Lot 2)

Introduction 

Grassroots Initiative for Strengthening Community Resilience (GISCOR) is a national humanitarian and developmental organization that is non-governmental, non-profit, and non-political currently actively presence in the North-Eastern and Northwestern Nigeria is geared towards strengthening the resilience of affected population due to conflict and natural disasters hereby invite qualified and reputable vendors to submit sealed bids for the supply of:


Lot 1: Medical Supplies and Equipment 
Lot 2: Pharmaceuticals 


Bidders may apply for one or both lots. Each lot will be evaluated independently.

Scope of Work


Lot 1: Includes diagnostic devices, surgical instruments, patient monitoring systems, and other essential hospital equipment. 
Lot 2: Includes essential medicines, and consumables in accordance with WHO standards and national regulatory guidelines.


Detailed specifications are provided in the bidding document in annex B which can be downloaded via GISCOR website http://ww.giscor.org/

Documents to file

Supplier registration Form (see Annex A)

The submission form must be submitted using the standard form attached. Bidders must comply with the form and the instructions presented in the form. It is important to complete the form as clearly as possible, so that the file can be properly assessed. The information must therefore be precise and sufficiently detailed.

Additional documents


Company profile, TIN and CAC registration
Legalized copy of the tax certificate up to date.
 Stamped supplier registration form (Annex A).
Tender form must be filled signed and stamp


General


All documents submitted must be in English.
Please submit a complete application form.
Please do not submit in duplicate for any application.


Evaluation of application files

The ITB shall be awarded to the bidders who have submitted the highest rated bid among those that comply. The evaluation will be carried out by the Tender Analysis Committee which will take place as follows:

Examination of the admissibility and conformity of the offers (Tender opening).

Evaluation of the technical quality of the bid                                                      60 points

Evaluation of the financial offers (by comparison of the prices)                          40 points

Administrative verification

Upon opening of the application forms, an administrative evaluation will be performed. This will entail a thorough scrutiny to determine the registration status of the company/supplier/business with the Cooperate Affairs Commission. The Bid Opening Committee will conduct this search through the CAC Portal at https://search.cac.gov.ng. Notably, businesses that are not registered will be deemed ineligible, and those registered with a status of "INACTIVE" will also be disqualified. Furthermore, the Bid Opening Committee will assess all bids received via mail and those in the envelopes to confirm if they were received within the set deadline, whether they are appropriately sealed with no indication of tampering and if they have the required reference to the call for tenders. Failure to meet any of these conditions will result in disqualification of the bid.

Eligibility Criteria 

Bidders must meet the following minimum requirements:




ESSENTIAL CRITERIA
 


The supplier submitted his bids with in the set dateline (date and time).
Yes
No


CAC Registration status
Active
Inactive


Tender form filled signed and stamped
Yes
No


The envelope is duly closed, with no trace of attempted opening or tinkering.
Yes
No


The envelope received, has the reference of the call for tenders.
Yes
No


Valid  tax clearance certificate 
Yes
No


Company profile, TIN and CAC registration documents
Yes
No


Legal Representatives Identification (ID Card).
Yes
No


    Note: For criteria rated Yes/No, 1 No is enough to eliminate or reject the submission.
 




Evaluation Criteria (Scoring matrix)

Technical Evaluation (60%) for lot 1




S/No
Criteria
Max Score



 

1

Relevant experience and past performance   (Evidence of previous supply of similar items (minimum 2 contracts )

 

10



2
Shortest delivery lead time will get highest score (5marks)
5



 

 

4


Provision of Pharmacy Residential license (Local presence

representative in Nigeria) Pharmacist professional license, (5 marks each for document provided)

 


 

 

10




 

5


Completion ratio      =    Items available  x  10

                                        Total items requested

 


 

10




 

6


Expiry date not less than 36 months   

Completion ratio      =    Expiry period of items provided  x  15

                                                            Total items 

 

15



 

7


Warranty  not less than 24 months for equipment (where applicable) 

Completion ratio =   warranty period of items provided  x 10

                                                            Total items 

 

                              10


 
Total
60




Technical Evaluation (60%) for lot 2




S/No
Criteria
Max Score



 

1

Relevant experience and past performance   (Evidence of previous supply of similar items (minimum 2 contracts ) 

 

10



2
Shortest delivery lead time will get highest score(5marks)
5



 

 

4


Provision of Pharmacy Residential license (Local presence

representative in Nigeria) Pharmacist professional license, (5 marks each for document provided)

 


 

 

10




 

5


Completion ratio      =    Items available  x  10

                                        Total items requested

 


 

10




 

6


Expiry date (20 marks) not less than 36 months   

Completion ratio      =    Expiry period of items provided  x  20

                                                            Total items 

 


 

 

25



 
Total
60




> Minimum technical score to qualify for financial evaluation: 30/60

Financial Evaluation (40%)




S/No
Criteria
Max Score



 

 

1


 

Price competitiveness  =lowest bid amount  x 40

                                                Amount Bid Bidder

 


 

 

40



 
Total
40




The analysis commission will establish an average price per article for each tenderer by

Calculating the arithmetic mean of the prices proposed by the said tenderer according to the different sections. It remains that for the successful bidder, the purchase order swill remain based on the unit prices that he has proposed by tranche.

The score of 40 points is awarded to the tenderer whose offer is the lowest. GISCOR reserves the right to reject any offer whose financial part is deemed too low, unviable or incompatible with the performance of the proposed work.