BuildGen Nigeria Limited, a steel manufacturing company, is recruiting suitable candidates to fill the position below:
Job Title: Administrative Officer
Location: Ota, Ogun
Job Summary
The Administrative Officer is responsible for supporting the day-to-day administrative operations of the manufacturing plant, ensuring efficient workforce coordination, attendance management, production staff monitoring, facility administration, and accurate record keeping.
The role requires close collaboration with Production, Human Resources, Security, and other departments to maintain operational efficiency.
The ideal candidate should have 3-4 years of administrative experience in a manufacturing environment.
Key ResponsibilitiesWorkforce Administration:Monitor and maintain daily attendance records for production, contract, and casual employees.
Verify clock-in/clock-out records using the attendance management system or biometric devices.
Prepare and submit daily attendance and absenteeism reports.
Monitor staff punctuality, overtime, shift schedules, and leave records.
Liaise with supervisors to resolve attendance discrepancies.
Production Staff Monitoring:Track daily production staff strength and ensure adequate manpower is available for each shift.
Prepare daily manpower deployment reports.
Monitor staff movement within the factory and ensure compliance with shift schedules.
Support supervisors in maintaining discipline and adherence to company policies.
Assist with onboarding and orientation of new production employees.
Administrative Operations:Provide administrative support to the Production and Administration departments.
Maintain accurate records of staff, visitors, contractors, and administrative activities.
Prepare daily, weekly, and monthly operational reports.
Manage filing systems and ensure proper documentation of administrative records.
Facility and Office Administration:Coordinate office and factory administrative activities.
Ensure adequate availability of office and operational supplies.
Monitor the cleanliness and maintenance of offices, production areas, and common facilities.
Coordinate repairs and maintenance requests for office equipment and facilities.
Logistics and Coordination:Coordinate transportation schedules for employees where applicable.
Support the planning and coordination of meetings, training sessions, and operational activities.
Liaise with Security on employee access control and visitor management.
Compliance and Reporting;
Ensure compliance with company policies regarding attendance and workplace conduct.
Maintain confidentiality of employee records.
Prepare management reports on attendance, absenteeism, overtime, and workforce statistics.
Support internal audits relating to attendance and administrative processes.
General Administrative Support:Receive and respond to administrative enquiries.
Assist HR with employee documentation and personnel records.
Perform other administrative duties as assigned by management.
QualificationsBachelor’s degree or HND in Business Administration, Public Administration, Management, Human Resources, or a related discipline.
Membership of the Nigerian Institute of Management (NIM) or Chartered Institute of Personnel Management (CIPM) is an added advantage.
Experience:3-4 years of experience in an administrative role within a manufacturing or industrial environment.
Experience managing attendance systems, production workforce administration, and shift operations.
Experience working with contract and casual workforce administration is an added advantage.
Technical Skills:Proficiency in Microsoft Office Suite, especially Excel (Pivot Tables, VLOOKUP/XLOOKUP, IF functions).
Experience using biometric attendance systems and time management software.
Knowledge of HRIS or ERP systems is an advantage.
Strong report writing and data management skills.
Core Competencies:Excellent organizational and coordination skills.
Strong attention to detail and accuracy.
Effective communication and interpersonal skills.
Ability to work under pressure in a fast-paced manufacturing environment.
Problem-solving and decision-making skills.
Time management and multitasking abilities.
High level of integrity and confidentiality.
Teamwork and collaboration.
Application Closing Date28th August, 2026.
How to Apply
Interested and qualified candidates should send their CV to: [Email hidden - Login to reveal] using the Job Title as the subject of the email.
Note: Only qualified candidates will be shortlisted for interview.
