A Reputable Company is recruiting to fill the position below:
Job Title: Executive Assistant to the CEO
Location: Lagos (Hybrid)
Employment Type: Full-time
Summary
The Executive Assistant to the Chief Executive serves as a critical strategic lever, multiplying the effectiveness of the Chief Executive by ensuring strategic priorities seamlessly translate into organizational execution.
Reporting directly to the Chief Executive, this role is responsible for establishing a world-class executive operating rhythm, embedding robust governance, tracking key business initiatives, and streamlining information flow.
Core Responsibilities
Executive Operating System & Calendar Strategy: Design and manage a high-efficiency operating rhythm for the Chief Executive, balancing strategic, operational, and administrative time. Proactively protect the Chief Executive's schedule to align calendar allocation with top business priorities.
Strategic Priority Tracking & Execution: Establish end-to-end tracking for all Chief Executive priorities and company-wide initiatives. Ensure every initiative has designated owners, clear timelines, documented risks, and proactive escalation paths.
Executive Governance & Meeting Cadence: Drive consistent governance across executive leadership meetings. Manage prep materials, set structured agendas, maintain real-time decision logs, and drive rigid action-item follow-through across department leads.
Information Flow & Executive Reporting: Synthesize complex operational updates, financial reports, and project statuses into concise, decision-ready dashboards and briefs for the Chief Executive. Highlight critical risks, surface options, and present clear recommendations proactively.
Cross-Functional Follow-Up & Bottleneck Resolution: Act as a central communication node across the executive team. Monitor execution progress, follow up on outstanding deliverables on behalf of the Chief Executive, and resolve cross-functional friction before it impacts timelines.
Executive Office Excellence & Confidentiality: Maintain absolute discretion and confidentiality regarding corporate strategy, personnel, and investor matters. Build an Executive Office standard recognized across Spacefinish for speed, reliability, and precision.
Requirements & Qualifications
Education: Bachelor’s Degree in Business Administration, Project Management, Communications, Corporate Strategy, or a related field.
Experience: 4+ years of experience as an Executive Assistant, Chief of Staff, PMO Analyst, or Strategic Coordinator supporting C-suite executives in a high-growth startup, management consultancy, or corporate environment.
Project & Tool Proficiency: Advanced proficiency with modern productivity, project management, and dashboarding tools (e.g., Notion, Asana, Monday.com, ClickUp, Excel, Google Workspace, Zoho CRM).
Business Acumen: Demonstrated understanding of corporate governance, business operations, sales pipelines, and financial reporting metrics.
Key Skills & Competencies:Executive Planning & Prioritization: Exceptional ability to structure chaos, prioritize conflicting demands, and build repeatable operational systems.
Project & Program Coordination: Strong capability in driving multi-stakeholder projects to completion on schedule without direct authority.
Executive Judgment & Analytical Rigour: High intuition for distinguishing noise from critical signals, evaluating risks early, and framing solutions for executive decision-making.
Business Communication & Writing: World-class verbal and written communication skills; ability to draft clear executive summaries, briefs, and official correspondence.
Attention to Detail: Meticulous oversight across meeting notes, decision logs, schedule management, and report data.
Required Cultural Behaviour:Extreme Ownership: Takes 100% accountability for the end-to-end execution of the Office of the Chief Executive; never allows tasks to drop or excuses to substitute for results.
High Accountability & Follow-Through: Consistently closes feedback loops, holding leadership team members accountable to their commitments without requiring prompt from the Chief Executive.
Proactive Problem Solving: Identifies execution bottlenecks, stale leads, or operational risks before they become issues, coming with solutions rather than problems.
Bias for Action & Speed: Moves with high urgency, executing tasks quickly while keeping accuracy and professional excellence intact.
Absolute Confidentiality: Uncompromising integrity and discretion regarding sensitive organizational, financial, and strategic information.
Application Closing Date30th September, 2026.
How to Apply
Interested and qualified candidates should send their CV to: [Email hidden - Login to reveal] using the job title as subject of the mail.
