Team Assistant, Ewekoro

The Team Assistant provides support to the function by performing a wide variety of responsible, complex, administrative, secretarial, analytical and research duties for the team. In this role, organisational skills are vital. Due to the volume of work that will be ongoing at any one time, the Team Assistant will need to be able to juggle a multitude of priorities and work to tight deadlines, specifically as the role will be supporting several team members with differing remits and agendas.

He/she will also support the Functional Director by effectively and confidentially managing their schedule. The role holder will work closely with other colleagues from multiple departments/functions to ensure team coherence and effectiveness.

What you'll be doing


Provide confidential administrative support to the Functional Director including daily diary management, organising meetings, producing any associated materials and creating presentations, making travel and venue arrangements and liaising with key internal and external contacts.
Provide administrative support to the functional leadership team including organising meetings, producing any associated materials and creating presentations, making travel and venue arrangements and liaising with key internal and external contacts.
Office management including stationery & hospitality, liaison with facilities management team
Tracking and monitoring spend against budget by performing reconciliation as required
Ensure a seamless and efficient processing of payments
Process all supplier and prompt payments for the department
Follow- up with purchasing department to ensure the PO process is speedily executed
Follow-up with Finance department to ensure payments have been made to suppliers
Process all incoming and out-going mails, file and retrieve corporate documents and reports as well as handling enquiries and requests as appropriate
Ensure department housekeeping and maintenance including ordering stationery and office equipment
This list of responsibilities is not exhaustive and the job holder may be required to perform duties outside of this as operationally required


Who you'll be working with 


Direct Reports

 


Key Interfaces, Stakeholder:

O&HR Director
Executive Committee




What we are looking for


3 - 5 years’ office administration and co-ordination experience.
Good written and oral communication skills
Good working knowledge of SAP is compulsory
Strong computer Skills especially Excel, Word, PowerPoint and email applications
•Ability to prioritise with excellent time management skills
Good attention to detail
Able to manage confidential information